Attention: President

Dear President,

Attached is a copy of a discrepancy report, which is currently overdue.

Corrective action is an integral part of our system as well as those of our customers.

Compliance to our contractual requirements demand that we react to these discrepancies in a timely manor. Failure to respond within the next 15 days will seriously affect your quality rating. Suppliers who continue to ignore corrective action requests will be eliminated from the (your company) approved supplier base.

Please answer both the cause of each discrepancy and the corrective actions taken and send the response to my attention.

If there are any questions regarding this response, please contact our Quality Assurance department.

Very Truly Yours,

(your name)

(your position)